---
title: Invoice Templates
description: A visual library of designed invoice PDFs — pick a look, add your colours, a QR code, product images, a signature and stamp, then render any invoice through it. Off by default; turn it on from the Config Center.
product: TSync Intelligence 11.3.6
language: en
canonical: https://docs.tsync.pro/modules/tsync-invoice-templates/
source: https://docs.tsync.pro/llms.txt
---

# Invoice Templates — designed invoice PDFs

**Invoice Templates** lets you give your invoices a professional, branded look. Instead of the single
built‑in PDF, you keep a **library of designs** — each with its own colours, layout, a scannable **QR code**,
optional **product images** per line, and your **signature and stamp** — and render any invoice through the
design you choose.

It is **off by default**. Nothing changes on your invoices until an administrator turns it on.

## Turning it on

Open **Config Center → Invoice Templates → Settings**. Choose an **activation mode**:

- **Off** — nothing changes; invoices render with the standard PDF exactly as today. Only this Settings page
  is reachable.
- **Shadow** — the template library and designer are visible so you can build and preview designs, but real
  invoice PDFs still use the standard look. You can also open a designed PDF from an invoice to preview it.
- **On** — a chosen (or default) template renders the invoice PDF.

A safe rollout is **Off → Shadow → On**: build a design, preview it on a real invoice, then switch On.

## The template library

The module's screen (**Invoice Templates** in the sidebar once enabled) lists your designs. From here you can:

- **Add starter templates** — three ready designs to start from: **Minimal**, **Green** and **Modern**.
- **Create / edit** a template in the designer.
- **Activate / deactivate**, **set default** (the design used when an invoice has no specific choice),
  **duplicate**, and **delete**.

## Designing a template

The designer has an **HTML** area (the layout), a **CSS** area (styling), an **accent colour** picker, a
**merge‑field** panel and a **live preview** with sample data.

- **Merge fields** are placeholders that fill in from the real invoice when it renders. Click one to insert
  it. Groups include the invoice (`{invoice_number}`, `{invoice_total}`, `{invoice_total_in_words}` — the
  amount in words, `{invoice_terms}`, `{invoice_note}`…), the client, your company, the line **items** loop,
  and special ones: `{qr_code}`, `{signature}`, `{company_stamp}`, `{company_signatory}`, `{theme_accent}`.
- **Items loop** — everything between `{items}` and `{/items}` repeats for each invoice line, with per‑line
  tokens (`{item_description}`, `{item_qty}`, `{item_rate}`, `{item_amount}`, and `{item_image}` for a
  product picture).
- **Accent colour** — pick a colour and use the `{theme_accent}` token in the design (headings, coloured
  bands, table headers). Changing the colour restyles the whole template.
- **Live preview** — updates as you edit so you see the result immediately.

> **Good to know:** designs are table‑based HTML so they render reliably in the PDF engine. The starter
> templates are already built this way — a good base to copy.

### QR code

Put `{qr_code}` anywhere in the design and each invoice gets a **scannable QR code** (of its number). No setup
is needed.

### Product images per line

`{item_image}` shows a **picture next to each line item** when your install provides one. Where the image
comes from depends on your setup; if there's no image for a line, it simply shows the text.

## Signature & stamp

In **Settings → Signature & stamp** you can:

- **Draw** the authorised **signature** with your mouse or finger, or **upload** an image of it.
- Upload a **company stamp**.
- Type the **signer's name and role** (e.g. *Ion Popescu, Administrator*).

These fill the `{signature}`, `{company_stamp}` and `{company_signatory}` tokens on every designed invoice.

## Using it on an invoice

Open any invoice. With the module on, an **Invoice template** panel appears on the invoice with:

- A **template selector** — choose which design renders *this* invoice, or leave **Use the default template**.
  Click **Apply to this invoice** to save the choice.
- **Preview** — opens the designed PDF in a new tab.
- **Download designed PDF** — downloads it (also available in the invoice **More** menu).

That's it — pick a look once, set it as default, and every invoice comes out branded, with your QR, signature
and stamp in place.